Job Details-HR Executive for a Leading Marketing Agency

Job Description

Roles & Responsibilities

Manage the end-to-end recruitment process, including job postings, candidate sourcing, interview coordination, offer roll-out, pre-joining formalities, and onboarding.

Coordinate the complete employee lifecycle, including onboarding, confirmations, transfers, promotions, employee records, and exit formalities.

Prepare and maintain HR documentation such as offer letters, appointment letters, experience letters, salary certificates, and employee records while ensuring confidentiality.

Maintain HRMS, employee databases, attendance records, leave management, and other HR operational trackers.

Plan and coordinate employee engagement activities, celebrations, wellness initiatives, training programs, and internal HR communications.

Oversee day-to-day office administration, including housekeeping, facility management, office maintenance, courier services, stationery, and procurement.

Coordinate with vendors for office operations, maintain vendor documentation, quotations, agreements, invoices, and ensure timely follow-ups and payments.

Manage employee assets, inventory, asset allocation, workstation readiness, equipment maintenance, and periodic asset verification.

Support business operations by maintaining lead trackers, preparing client proposals, coordinating client onboarding, documentation, agreements, invoices, and project handovers.

Coordinate travel arrangements, logistics, procurement activities, reimbursement processing, and expense tracking.

Assist with payroll processing by compiling attendance, leave records, reimbursement details, and other payroll inputs while supporting statutory compliance and HR audits.

Collaborate with internal teams including Finance, Operations, vendors, and external stakeholders to ensure smooth execution of day-to-day business activities.

Maintain recruitment, HR, administration, vendor, asset, and business operation reports, trackers, and MIS with high accuracy.

Ensure compliance with company policies, HR procedures, SOPs, statutory requirements, and organizational standards.

Identify process improvement opportunities and support the implementation of new HR and operational initiatives to enhance overall efficiency.